WHAT ARE NEW MEXICO ARTS GRANTS?
New Mexico Arts funds a variety of arts organizations across New Mexico through our competitive arts grants program. However, because New Mexico's anti-donation clause "prohibits the state from making direct grants of aid to entities or persons," New Mexico Arts does not actually award grants to organizations or individuals. Rather, we enter into arts services contracts with eligible organizations that perform specified arts services within a particular time period. We reimburse organizations for their expenses in performing contracted arts services.
DOES NEW MEXICO ARTS AWARD GRANTS TO INDIVIDUAL ARTISTS?
No. New Mexico's anti-donation clause prohibits the state from making direct grants of aid to entities or persons. However, our Art in Public Places program offers visual artists the opportunity to apply for public art commissions and direct purchase initiatives.
WHAT ARE THE SOURCES FOR NEW MEXICO ARTS FUNDING?
New Mexico Arts receives about 57 percent of its funding from the state of New Mexico and about 43 percent from the National Endowment for the Arts (NEA).
IS MY PROGRAM ELIGIBLE FOR FUNDING?
Please call us at 505/827-6490 or 800/879-4278 (instate) to discuss your program with the program coordinator for your funding category. Federal 501 (c) (3) tax-exempt nonprofit organizations, units of government, schools, colleges, universities, and Indian tribal government entities with offices in New Mexico offering arts programs to the public are eligible to apply. Organizations applying under a fiscal agent with 501(c) (3) status are also eligible to apply. Any organization that receives funding from New Mexico Arts should have a public presentation component during the contract period. Examples of public Presentations include exhibitions, publications, screening, lectures, or performances. All public presentations must be open and accessible to the general public.
HOW DO I DETERMINE MY FUNDING CATEGORY?
Review the New Mexico Arts guidelines for category descriptions and associated eligibility criteria, budget-based categories include Community Arts Development A or B; Arts Project A, B, or C; and Major Cultural Organizations. These are based on the applicant’s last fiscal year income. Organization- or institution-specific categories include Colleges, Universities, and Government Entities; and Local Arts Councils and Service Organizations Project-based categories include Arts in Social Service, Traditional Folk Arts Projects, Arts Learning in Schools: Arts Learning in Community; and Economic & Entrepreneurial Development. Review General Funding Restrictions to assure that the funds can be used for the intended project. Contact the funding category's program coordinator for confirmation that the selected category is the best fit for your organization or project. Please note that panel evaluation criteria differ depending on the funding category.
DOES MY ORGANIZATION HAVE TO PROVIDE A MATCH FOR NEW MEXICO ARTS FUNDING?
Yes. Funding for all categories must include a 50% match by the applicant organization, at least half of which must be cash. For example, if an organization requests $10,000 from New Mexico Arts, the organization must provide a $5,000 match. At least $2,500 must be in cash (although the entire match can be cash). The remaining $2,500 can be in-kind goods and services.
WHEN ARE THE GUIDELINES AVAILABLE
New Mexico Arts current funding guidelines are available in September of every year.
WHAT IS AN ADVANCE REVIEW?
An Advance Review by New Mexico Arts program coordinators is offered prior to the Final Application deadline to help applicants improve their applications and check for mistakes that might cause ineligibility. If an applicant was declared ineligible or did not receive funding in the past year or has not applied to New Mexico Arts in the past two years, an Advance Review is required. Advance Review deadline is in October. Advance Review applications are returned to applicants in time to make changes prior to the Final Application deadline in December.
WHEN IS THE DEADLINE FOR THE FINAL APPLICATION?
Final Application deadline is in December. Late online applications are not accepted.
HOW ARE APPLICATIONS SUBMITTED TO NEW MEXICO ARTS?
All applications (Advance Review and Final) are submitted online using GO™ by 5:00 p.m. MST of the deadline date.
HOW ARE APPLICATIONS EVALUATED?
Following the Final Application deadline, staff review online applications for completeness and eligibility, and may contact an applicant for clarification and additional information. Applications that do not meet stated eligibility requirements will not be reviewed by panels. Application review panels, comprised of peers from the field, conduct their review in March. Panels are made up of artists, arts professionals, community members, and others actively involved and/or trained in the arts. Panelists must declare conflicts prior to any discussion and may not discuss or vote on applications when a conflict exists. Panelists review all applications online. Panelists review and score applications based on panel evaluation criteria in the guidelines for each funding category including 1) Artistic Quality & Creativity, 2) Community Support, Representation, and Benefit, and 3) Administrative Ability. Applicants must score 65 points or higher to be eligible for funding. Scores are posted on the New Mexico Arts website.
WHAT IS THE AVERAGE GRANT AWARD?
Grant awards depend on the category applied to, how much funding was requested, how the applicant scored in the panel review process, and how much funding is available from the state and National Endowment for the Arts (NEA). Grantees typically receive considerably less than their requested amount due to demand greater than available funding. The maximum request, depending on the funding category, is $15,000, or $20,000.
WHEN IS GRANT MONEY AVAILABLE?
The Planning and Budget Committee of the Arts Commission reviews funding recommendations in May, and forwards its recommendations to the full Arts Commission, which meets in June for final review and approval. Contracts are prepared and mailed to successful applicants in June/July. Both New Mexico Arts and the grantee agree to and sign the contract. The later of July 1 or the date New Mexico Arts signs the contract is the approval date, which is the date expenses may begin to accrue for reimbursement. Contracts are returned to grantees once the purchase order has been approved and funding is reserved. To receive a reimbursement, grantees must submit invoices along with either a short narrative for interim requests or the entire final report packet. If all paperwork is correct and complete, a reimbursement will take two to four weeks to be mailed to the grantee.
WHAT ARE THE PAPERWORK AND REPORTING REQUIREMENTS AFTER AN APPLICANT RECEIVES NOTICE OF FUNDING?
New Mexico Arts issues Arts Services Contract, organizations must sign both copies of the contract and return them to New Mexico Arts with contract documents. For more information about contract forms and reporting, visit our website: Grantee Documents & Forms. To receive funds for programs and services, NM Arts requires organizations to submit invoices (up to 4 interim) and a final invoice and report.
HOW CAN MY ORGANIZATION RECEIVE GREATER NEW MEXICO ARTS FUNDING?
Educate your legislators and the Governor as to the importance of New Mexico Arts funding to your organization and its programs. An increase in the New Mexico Arts grants budget is the only way to receive greater overall New Mexico Arts funding. Advocacy information is available on our website and from New Mexico Arts program coordinators.
To apply to one or multiple grant programs, you must create a profile in New Mexico Arts' GO™ online grant system. Your profile will allow you to apply to one or multiple grant programs each year for the specific granting agency. To register, click "Sign Up" and complete the form. The username and password you entered will be the username and password you will use to access your grant applications each year for that agency.
If you are registering as an organization on the sign-up page, at the bottom of the page, you will see: "Would you like to associate this user account with an organization?". Select YES. This will allow you to set up or associate your registered user account with an Organizational Profile. You will not be able to see programs that are available only to the organization until you have completed this step.
Pop-up windows are used to provide supplemental information for a website. Many users disable these windows to avoid unwanted advertisements. Disabling pop-up windows will block the GO™ grant system from performing properly. You must allow child windows to appear in order to use the GO™ grant system successfully. If you have installed pop-up blocker software, spyware with pop-up blocking features, or additional toolbars with blocking capabilities, you must disable these features and allow child windows. When working in a child window during the application process, you can close the windows when you have finished and return to the application. To do so, close the window by clicking on the X in the upper right hand corner of the child window (upper left hand corner for MAC users).
SUBMITTING AN APPLICATION
Before submitting your grant application, make sure that you have printed a paper copy and fully reviewed the data. Print your application by going to My Forms, My Grants and select the Print Formset Icon, the document will come up, select "Print". Make sure that there are no spelling or text errors and that all the information has been completed and entered. Make any corrections necessary in the online application and save your work. Click the "Submit Application" button at the bottom the last application page. Your information will be sent directly to New Mexico Arts.
WHAT HAPPENS NEXT?
New Mexico Arts will automatically receive your grant application once you click the "Submit" button. We will send you an a confirmation e-mail. At this point, you will no longer be able to change your application. Your application status will appear as "Received" and you may not alter your application in any way. If you accidentally submit your application, please call New Mexico Arts (505-827-6490) to assist you.
STORING YOUR DATA
One of the many benefits of this online grant application is that once you complete an application, all your data will be stored. If you choose to apply for the same grant every year, the time spent entering data will be reduced. NOTE: There is a limit on storage of video and large audio files. NM Arts may remove larger files from previous cycles for storage outside the GO™ system.
We suggest that you work in a word processing application before entering data into the online grant program. If you enter your narrative directly into the system, you risk losing your work if your computer loses its connection to the Internet. It may seem that you are still connected to the Internet, but you will have unknowingly lost your connection—despite being able to see the actual application page. At this point, if you try to save your work after having lost your connection to the online application database, it will not know where to store your information, and that information will be lost. Having saved this information in your own computer files offers security and easy access to the text should there be any unforeseen disruption in the connection. Another important reason to compose narratives in a word processing application first is to use the spell check and word count features, which are not available in the GO™ grant system. Before you copy and paste data from a word processor into the online application, save your text in the word processor as "Text Only." A text-only document will remove all formatting so that the text will read properly in the GO™ grant systems. (In Microsoft Word, save your information by selecting "Save As" from the File menu. The "Save As" dialog box will then appear. Choose "Text Only" from the "Save as Type" drop down box found at the bottom of the dialog box. Your work will then be saved as text only and the file name will include a .txt extension.)
You assigned yourself a username and password when you created a profile for New Mexico Arts. Use this username and password to access your grant applications. If you forget your password, click the "Forgot Password" link from the New Mexico Arts GO™ home page. If your login is not working, make sure that you have spelled you username and password correctly. The system is case sensitive, meaning that some letters may need to be capitalized. You may also copy and paste your username and password from the confirmation e-mail sent to you after you created your profile, or from another document where you saved this information. Make sure that there are no additional spaces at the end of the login name. NOTE: Usernames cannot be changed. Passwords can be changed at any time.
New Mexico Arts has provided character limits text narrative application questions. The character limit will be provided for each question, if applicable. To conduct a character count in Microsoft Word, you must highlight the specific text that you want to count. Then click on the Tools menu and select "Word Count." Pay attention only to the characters (with spaces) number, which will be displayed. The character count in the GO™ grant system includes spaces and punctuation. If necessary, make adjustments to your text that conform to the allotted character count in the particular narrative on which you are working. Remember to make all of your text changes in the word processor, then repeat the copy and paste instructions to insert the text in the online application. You may continue to work on other pages of the application and return to the narrative questions to amend your text. Be aware that New Mexico Arts may remove any text that is submitted beyond the provided character limit.